“Personal Information” is defined as information and data, whether recorded in a material form or not, relating to an identified or identifiable natural person that is processed by or on behalf of IFCHOR, whether or not by automated means; and
Whose information do we collect?
IFCHOR collects Personal Information from a range of individuals in the context of its business activities, including:
- representatives of our suppliers, customers, sponsors and business partners;
- industry association representatives;
- users of the IFCHOR website; and
- job applicants.
What information we collect and why we collect it
We collect Personal Information from you where it is relevant for our legitimate business (defined as ‘Legitimate Interests’ under GDPR) purposes as further detailed below.
IFCHOR may collect a range of information in a business context, such as your name, gender, job title, photographic identification, email address, home address and other contact details, details of your business and other interests, experience and/or academic and professional qualifications, third party references, communications with you (including notes from meetings and telephone call recordings), feedback or survey responses that you provide to us, financial and payment information, and information collected from clearance questionnaires and/or interviews.
IFCHOR uses information collected from you for legitimate business-related purposes, including negotiating, concluding and performing contracts, managing business relationships, administering licences, recruitment, conducting clearance procedures, managing accounts and records, direct marketing, communicating with you and third-party contacts, supporting corporate social responsibility activities, security, legal, regulatory and internal investigations.
By ‘Legitimate Interest’ we mean the interest of IFCHOR in managing and conducting our activities to provide you with the best possible service and/or products in the best and most secure way. When using your personal information for our legitimate interests, IFCHOR does so considering any positive or negative impact on you and your rights under data protection laws.
IFCHOR assumes to have a relevant and appropriate relationship with you as you are a current, past or potential client. Unless otherwise advised, IFCHOR believes that you have reasonable expectations that your data will be processed and used by us to communicate with you.
When you use our website, IFCHOR collects certain standard information that is sent by your browser to our website. This includes technical information, such as your IP address, browser type, operating system, language, time zone setting, access times and any referring website addresses.
where a law enforcement agency exercises a warrant to inspect logs or any such information is otherwise required to be produced by IFCHOR to authorities or regulators; or
where IFCHOR believes it is required to collect and produce relevant electronic documentation to fulfil its obligations to third parties, including statutory organisations under local law.
Access to other websites via hyperlink
Cookies & Related Technologies
You may set up your web browser to block cookies or remove cookies stored from your computer or mobile device. However, if you do so, you may not be able to use certain features and functions of our websites and apps.
Providing Personal Information
At times, IFCHOR may ask you to voluntarily supply Personal Information, such as your name, email address, location, telephone number and preferred means of communication, for purposes such as subscribing to IFCHOR news alerts, reports or requesting further information from IFCHOR, including through the Contact us form available on our website.
Where we ask you to voluntarily supply Personal Information we will use it to provide you with the information or services that you have requested from us.
Job vacancy website
When you subscribe to IFCHOR’s online job vacancy website, we will collect more specific Personal Information about you, such as your name, email address and telephone number, qualifications and career history. We may also ask you for other information, such as information on your interests and the types of jobs you are interested in. The Personal Information you provide to IFCHOR via this job vacancy website will only be processed for the purpose of considering employment or internship positions at IFCHOR.
In the event that any job application you make is unsuccessful, IFCHOR may choose to retain your Personal Information for a period of up to 12 months for the purposes of considering you for other roles within IFCHOR. IFCHOR is under no obligation to retain your Personal Information for this purpose and may elect to delete your Personal Information at any time following an unsuccessful application. You may also request that IFCHOR deletes your Personal Information in the event that you do not wish to be considered for further roles. You can do this by unchecking the relevant box when you first sign-up to the job vacancy website, or at any time after submitting an application.
Please note that in the event that we delete any of your Personal Information relating to a job application that you have submitted (whether at our option or at your request), we will not deactivate your account on our job vacancy website, unless you specifically request that we do so. Therefore you will still be able to log-in and apply for other roles.
If at any time your account remains inactive for a period of at least 12 months, we will contact you to ask if you wish for your account to remain live. If we do not hear from you after a further period of at least 6 months, or if you ask us to do so, we will deactivate your account. Following deactivation, all of your account information will be destroyed or erased from our systems in accordance with our standard information retention and destruction policies.
Sensitive Personal Information
Sensitive Personal Information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, health or medical conditions, genetic or biometric information, sexual orientation, or criminal convictions and offences may be processed by IFCHOR if such processing is necessary to comply with laws and regulations or where you provide this information voluntarily or otherwise consent for us to do so.
IFCHOR may monitor emails sent to and from its workforce, which may contain Personal Information relating to third parties. The information contained in such emails may be used for legitimate business-related purposes. Although IFCHOR endeavours not to review the contents of personal emails, there may be occasions on which this is necessary, for example, to investigate a breach of security within IFCHOR, or in the context of legal proceedings.
The legal basis for IFCHOR processing your Personal Information
In order to comply with applicable data protection and privacy laws, IFCHOR is required to set out the legal basis for the processing of your Personal Information. In accordance with the purposes for which we collect and use your Personal Information, as set out above, the legal basis for IFCHOR processing your Personal Information will typically be one of the following:
the performance of a contract that we have in place with you or other individuals;
IFCHOR or our third-parties’ legitimate business interests; or
compliance with our legal obligations.
Disclosure of the information we collect
IFCHOR may share your Personal Information with people within the company who need to know that information for business or legal reasons, for example, in order to carry out an administrative function such as processing an invoice, or to direct a query that you have submitted to the relevant department within IFCHOR.
We may disclose your Personal Information to third parties including the authorities, IFCHOR’s advisors, suppliers of IT services and third parties engaged by IFCHOR for the purpose of providing services requested by you; to protect any intellectual property rights in any materials displayed on or otherwise available from IFCHOR’s website; for the purposes of seeking legal or other professional advice; to respond to a legal request or comply with a legal obligation; and to enforce IFCHOR’s website Terms and Conditions of Use.
We may disclose your Personal Information to third parties in the event that we sell, buy or merge any business or assets, including to the prospective seller or buyer of such business or assets. IFCHOR may also disclose the Personal Information you provide to us via the IFCHOR job vacancy website to IFCHOR HR practitioners, IFCHOR Hiring Managers and to IFCHOR’s recruitment advisors for the purpose of considering you for career opportunities with IFCHOR.
Transfer of your Personal Information to other countries
Access to IFCHOR’s e-Business websites
Access to certain IFCHOR e-Business websites or portals may be provided to IFCHOR’s customers, or suppliers in order to conduct e-commerce transactions or for supplier management purposes. Users of IFCHOR’s e-Business websites or portals may be required to register with the membership database by providing their e-mail address; their name, company name, office name; their business address, business phone; and a valid IFCHOR internal contact name.
IFCHOR will collect details in the membership database that are relevant to the use of the e-Business website. While IFCHOR will use the registration details for demographic analysis and to personalise your web experience, IFCHOR will not make membership details available to external parties.
Retention of Personal Information
IFCHOR’s aim is to keep your Personal Information for no longer than is necessary for regulatory or IFCHOR business reasons. The amount of time that records are kept for varies depending upon the type of Personal Information they contain.
Your rights in relation to your Personal Information
If you would like to access or obtain a copy (which may be in machine-readable form) of the Personal Information IFCHOR holds about you, please send a request to ‘General Enquiries’ on the Contact us form available on our website.
IFCHOR endeavours to ensure that the Personal Information it holds about you is complete, accurate and up to date. If you consider that your Personal Information is incomplete, inaccurate or out of date, you have the right to require us to correct it. In order to correct, erase or limit the processing of any of the Personal Information we hold about you, again please send a request via the form on our website.
If you have a live account with our job vacancy website, and we continue to process your Personal Information in connection with that account (see the section headed ‘Job vacancy website’ above for information regarding retention timeframes), you can at all times complete, update or otherwise rectify your Personal Information by logging into your account via the applicant login section of our website.
You may remove any Personal Information you provided to us via IFCHOR’s job vacancy website at any time.
If you do not provide us with the information sought in the required fields we may be limited in our ability to provide you with services.
Complaints and Concerns
If you have a concern or complaint about how IFCHOR has used your Personal Information, as a first step, you should raise this in writing with IFCHOR, using the contact details available on our website or via the Contact Us form.
If you are not satisfied with the handling of your concern or complaint by IFCHOR, you can escalate this to your national Data Protection Authority.
Who we are
Use of ‘Google Analytics’
This website uses ‘Google Analytics’, a web analytics service provided by Google Inc. (‘Google‘). ‘Google Analytics’ uses ‘cookies’ that allow an analysis of the use of the website by you.
The information generated by these ‘cookies’ is usually transmitted to and stored by Google on servers in the USA.
However, this website uses ‘Google Analytics’ with the extension ‘_anonymizeIp ()’. As a result, IP addresses are processed in a shortened form, which means that direct personal contact information is not stored.
In addition, you may prevent the collection by Google of the data generated by the ‘cookie’ and related to your use of the website (including your IP address) as well as the processing of this data by Google. To prevent Google collecting your data you will need to download the browser plug-in available under the following link and install it on your computer:
The use of ‘Google Analytics’ is in accordance with the conditions that the local data protection authorities agreed with Google.
Google Dublin, Google Ireland Limited
Gordon House, Barrow Street
Fax: +353 (0) 1436 1001
1600 Amphitheatre Parkway
Fax: +1 650 253 0001
Usage of Social Media Plug-ins
We do not use social media plug-ins.
Transmission of data in the Internet
Although every effort is made to protect data transmission, we point out that data transmission on the Internet can suffer security breaches. A complete protection of the data is not possible and cannot be guaranteed.
Governing law, jurisdiction
The Swiss substantive law will be applicable to the exclusion of the clauses referring to foreign law provided in the law on international private law. The place of jurisdiction will be Lausanne Switzerland.
Last updated [29 June 2018]